- August 29, 2017
- Posted by: Numero Uno Training & Consultancy
- Category: Training & Developments
As per the todays market analysis the management system is the framework of policies, processes and procedures used by
an organization to ensure that it can fulfill all the tasks required to achieve its objectives.
An environmental management system enables organizations to improve their environmental performance and an occupational health and safety management system enables an organization to control its occupational health and safety risks, etc.
Many parts of the management system will be common to a range of objectives, but others may be specific to an individual objective. However, many organisations will require their management system to support a range of many different (and potentially conflicting) objectives.
A simplification of the main focus of a management system is the 4-element “Plan, Do, Check, Act” approach. A complete management system can include up to 20 elements, covering every aspect of the management system and focused on supporting the performance of the management system to achieve the objectives. The management system should be able to improve its own performance by means of continuous improvement in work area environment.
Few management system elements may include:
- Leadership Involvement & Responsibility
- Identification & Compliance with Legislation & Industry Standards
- Employee Selection, Placement & Competency Assurance
- Workforce Involvement
- Communication with Stakeholders (others peripherally impacted by operations)
- Identification & Assessment of potential failures & other hazards
- Documentation, Records & Knowledge Management
- Documented Procedures
- Management of Interfaces
- Standards & Practices
- Management of Change & Project Management
- Operational Readiness & Start-up
- Emergency Preparedness
- Inspection & Maintenance of facilities
- Management of Critical systems
- Work Control, Permit to Work & Task Risk Management etc.
A quality management system (QMS) is a formalized system that documents processes, procedures, and responsibilities for achieving quality policies and objectives. A QMS helps coordinate and direct an organization’s activities to meet customer and regulatory requirements and improve its effectiveness and efficiency on a continuous basis.
Eventually, best practices for controlling product and process outcomes were established and documented. These documented best practices turned into standard practices for quality management systems.
The ISO 9001 standard or the group of documents detailing the QMS, it actually refers to the entirety of the system. The documents only serve to describe the system. Quality management systems serve many purposes, including:
- Improving processes
- Reducing waste
- Lowering costs
- Facilitating and identifying training opportunities
- Engaging staff
- Setting organization-wide direction
Within these overarching benefits are advantages like helping to communicate a readiness to produce consistent results, preventing mistakes, reducing costs, ensuring that processes are defined and controlled, and continually improving the organization’s offerings. Meeting the customer’s requirements, which helps to instill confidence in the organization, in turn leading to more customers, more sales, and more repeat business. Meeting the organization’s requirements, which ensures compliance with regulations and provision of products and services in the most cost- and resource-efficient manner, creating room for expansion, growth, and profit.